Configuring Outlook 2000/XP/2003 for POPFile

  • 1. In Outlook select the Tools→Email Accounts… menu option. The E-mail Accounts dialog will appear.

  • 2. Click View or change existing e-mail accounts and click Next. Choose the account you want to use POPFile with and click Change… Make a note of the Incoming mail server (POP3) server name and the User Name.

  • 3. Change the Incoming mail server (POP3) server name to and change the User Name to the combination of the original Incoming mail server (POP3) server name and the original User Name separated by a colon.

  • 4. So, if the original Incoming mail server (POP3) name was and your username was jdoe, your new username would be You can also include the port number of the incoming mail server, but this is not necessary if it uses the standard port of 110. There is no harm in including the port in any case, and to do so add it between the server and your user name like so
  • 5. You don't need to change the password.
  • 6. If your SMTP server requires authentication:
  • : 6.a. Click on More settings and then the Outgoing Server setting. Make sure My outgoing server (SMTP) requires authentication is selected.
  • : 6.b. Choose Log on using and enter your original user name and password.
  • 7. Hit Next and then Finish.
  • 8. Ensure that POPFile is running and all mail will be delivered through POPFile!
  • 9. You'll need to make sure POPFile starts whenever Windows does. If you're using the Windows installer version, you can drag the 'Start POPFile in Background' link from the POPFile group in the Start menu to the Startup group. Now, Windows will load POPFile each time.
  • 10. Important! If POPFile isn't loaded, the mail will not get through - and your email program won't connect!
  • 11. Set up filters to move email to a different folder (e.g. Spam).

See also:

howtos/outlook.txt · Last modified: 2008/02/08 19:49 by

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